Version History
|
Version
|
Release Date
|
Description of Changes
|
Wish List |
TBD |
- plan to add code to Selected Members to factor in the member's
Clubs, Projects and Activities into the selection criteria
- plan to modify method used to pick reports to print
- plan to add a button to the Setup screen that will transmit enrollment
data directly to the State Office over the internet
- add a statistical reporting for Activities
|
|
04 August 2006 |
- added totals by race on "Club Roster" report
- corrected coding for selecting "All Volunteers" mailing labels
- changed ES237 reports to calculate values for changed ES237 report
|
v1.0.9 |
30 July 2004 |
- added button/code to update data for new ES237 report format
- changed ES237 reports to calculate values for changed ES237 report
|
v1.0.8b |
23 July 2002 |
- corrected problem w/ Selected Members dialog
|
v1.0.8a |
3 July 2002 |
- added flag for Volunteer Certification
to volunteer card
- added button to main menu (switchboard) for closing the program
- corrected problem w/ selected volunteer labels report not limiting
the labels printed to the criteria specified
- updated list of National Initiatives w/ 2002 values
|
|
v1.0.8
|
27 March 2001
|
- set the 4-H year to 2001 (countyID remains OK163)
- deactivated the text Export functions on the Setup dialog (the
Save Current Data to Floppy button does the same job better)
- changed the Begin Next 4-H Year dialog so that the default value
for each of the checkboxes (except Calculate 4-H Age) is "no" to
prevent incrementing values if it is run more than once
- modified the labels for a single club to exclude members who are
not active members of that club
- corrected problem with Volunteer Training tab of the Volunteer
screen
- added code to check Group Enrollment forms for agreement among
the statistical totals
- added option on Begin Next 4-H Year dialog to flag all members'
status as "Inactive" when beginning the next 4-H year; this allows
OK4H to be used in counties that re-enroll all members each year
without having to re-enter everyone
- modified labels to print further from the top edge of the label
- corrected processing problems on ES237 reports (Questions 15 and
17-18)
|
| v1.0.7a |
25 July 2000
|
- corrected code references used when updating information at the
end of the year (Access2000 doesn't allow using a dot in the field
name reference and insists on an exclamation point)
- corrected a typographical error that prevented the update years
in project code from updating the Members' records
|
| v1.0.7 |
19 July 2000
|
- corrected data validation on Member's Grade in School to only allow
the "official" values (would allow anything but end of year reports
only total the expected values)
- corrected code run at end-of-year to handle Members whose Grade
in School is blank (put them in the "Special" category if the existing
entry is not one of the expected values)
|
| v1.0.6 |
31 May 2000
(on diskette at Roundup)
|
- add a means to "clean out" prior years' group enrollment information
(saves contact information) also added this as an end of year processing
option
- add warning when enrolling a member in a project if their 4-H age
calculation is less than 9
- created a club roster for contact information (mail, phone and
electronic)
- created a club roster listing project enrollments
- added age to the Selected Members criteria
|
| v1.0.5 |
3 February 2000
|
- added Export capabilities to Setup dialog (major design change
of dialog box)
- corrected Volunteer Roster report (corrected linking for Training
sub report to show training for each leader instead of all training
in the county for every leader)
- added "One per Family" member mailing labels to Member Reports
dialog
- modified processing and controls for beginning new 4-H year
|
| v1.0.4 |
28 September 1999
|
- added Selected Member functions (selection dialog and reports)
|
| v1.0.3 |
13 August 1999
|
- added option for summary listing of Club Members
|
| v1.0.2 |
10 August 1999
|
- corrected Mailing Labels for Club Members code
- corrected typo for ES-237 question #9 to read "duplications eliminated"
- added Volunteer Roster report
|
| v1.0.1 |
15 July 1999
|
Initial Release |
Installing an Update
To install an updated copy of OK4H, follow these steps:
- Download the compressed copy of the interface portion of OK4H by following
(clicking on) the link in the table above. If your browser does not offer
to save the file for you, try "right-clicking" (use the right mouse button
rather than the usual left one) the link and choosing "Save Link Target As" (for
Netscape) or "Save Target As" (for Internet Explorer) from the shortcut menu.
- Save the file in the directory C:\OK4H. You may receive a warning
that the file you are downloading already exists -- this will happen if you
have downloaded an upgrade file for a previous version (they use the same
name). If your enrollment program is installed on a machine that does
not have access to the internet, you will need to use a floppy disk to transfer
the file -- detailed instructions
for doing this are available.
- Drop out to a DOS prompt. In Windows XP it is called a "Command Prompt" and
is found on the Start/Programs/Accessories menu. Windows 98 users will need
to select "MS DOS Prompt" from the Start/Programs menu.
- Change directories by typing "cd \ok4h" (without the quotes).
- Uncompress the file by typing "ok4h-mdb".
You should receive a warning that you that you are going to overwrite
the file ok4h.mdb, that is OK. The data is stored in the other database
file, ok4hdata.mdb, so that we would be able to perform just this kind of
an update without disturbing your data.
- Return to Windows by typing "exit" and start OK4H as usual.
The version number of the system is displayed in the title bar of the main
menu screen.
Networking OK4H
We have had several requests to install OK4H so that more than one person
in an office can access the data from their own computers. The full version
of Access supports this ability, but not the runtime version. The two
part structure of the enrollment system makes it a little complicated and it
is further complicated by the variety of networking methods employed in offices
throughout the state. In response to these requests, we have worked up a set
of instructions using the Novell network here at the State 4-H Office.
If you do share another copy of the enrollment system across your network,
keep in mind that you will have to repeat the relinking process for each additional
copy of the program when a new version of the system is installed. Since
the county and 4-H year values are stored in the interface portion, you will
also need to be careful with the 4-H year settings to be sure that the value
is set correctly in all locations and that the incrementing is performed only
once when beginning a new 4-H year.
A better solution might be to put a single copy of the interface into the
same network location shared by everyone and then perform the relinking procedure
on that one file -- just be sure to use the network name (\\MachineName\Path) when
linking, not the local designation (C:\OK4H). This would keep a single interface
portion and avoid year and county information from differing within multiple copies.
