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2013 Oklahoma Nomination Form Download

The Oklahoma/National 4-H Salute to Excellence Volunteer Recognition Award recognizes 4-H volunteers who demonstrate exemplary service to 4-H, while promoting service through volunteerism as both an opportunity and a privilege.

I.Selection Criteria

1.The Volunteer of the Year Award is for individuals who have served as 4-H volunteers for less than 10 years at the county or state level.

2.The Outstanding Lifetime Volunteer Award is for individuals who have served 10 or more years at the county or state level.

3.Nomination Packet – Completed nomination will consist of a resume of the applicant’s 4-H and relevant community volunteer experiences, three (3) letters of recommendation and a photograph of the nominee.

4.Resume Template - A template for the resume is provided.

5.Letters of recommendation - Letter writers should be aware of the scorecard and address the relevant points in developing the letter/document. The letters will be scored on the following selection criteria:

?Positive impact the nominee has had on 4-H and on 4-H youth

?Nominee’s ability to work with young people on projects and activities in a way that promotes decision-making, problem-solving, meeting challenges, mastery and youth/adult partnerships

?Nominee’s innovative approaches to engaging youth and increasing diversity among participants

?How nominee exemplifies a “mentor-learner” relationship with participants

?Dedication to a safe and inclusive environment

?How nominee models character and professional behavior when interacting with participants, families, and community partners

?Nominee’s innovative approaches to performing volunteer service

?Increased funding/resources/new initiatives generated by nominee

?Recruitment of additional 4-H volunteers

?Personal growth from being a 4-H volunteer (that you have observed)

II.Application Guidelines

1.Application materials must be submitted by the county to the District 4-H Office by the designated date to be considered for district and state awards. One recipient for each category will be selected from the District’s pool of nominations. State recipients will be select from District winners.

2.A complete nomination package must be submitted electronically or on CD. All three pieces MUST be submitted as a package: 1) volunteer’s resume, 2) a photograph and 3) three letters of recommendation. Photographs must be sent as a JPG/TIF/GIF (in digital format). Do not send photographs or pictures embedded in a word document.

3.Resume can be no longer than 2 pages, 12 point font with 1 inch margins. Printed on the front side only.

4.Three letters of recommendation - letters of recommendation must be written by a 4-H staff member, 4-H youth participant, and another volunteer. Letters should be no longer than 2 pages in length, in 12- point font with 1-inch margins.

2013 Oklahoma 4-H Salute to Excellence Volunteer Recognition Award Nomination Form

III.Award Information

1.All materials must be submitted by the designated due date to be considered for district and state awards. District and State winners will be announced at the 2013 State 4-H Parent-Volunteer Conference.

2.The State Volunteer of the Year winners will be Oklahoma’s nominee for the regional awards program.

State Outstanding Lifetime Volunteer recipients will not automatically be advanced to the regional Outstanding Lifetime Volunteer awards program. The State 4-H Volunteer Board reserves the right to consider previous nominees for advancement.

3.Each regional winner will receive a personalized plaque, and $200 cash award to be donated to a local 4-H program of their choice.

4.National winners will be announced in April 2014

5.National winners will be recognized at the 2014 at NAE4-HA. Each will receive a plaque and $1,000 cash award to be donated to a local 4-H program of their choice.

IV. Instructions for County and District 4-H Offices

1.Appropriate county recognition should be given to all volunteers nominated.

2.Only the County 4-H Office can officially designate a volunteer as a county nominee. Nominations submitted to the District 4-H Office MUST be sent electronically or on a labeled CD no later than 5:00 PM on or before April 12, 2013. A complete nomination includes resume, photograph and three letters of recommendations

3.Labeling electronic file(s) for nominee – Create one file folder with the following label.

Award (LF – Lifetime, VY-Volunteer of Year)_District (NW, SW, SE, NE)_County(spell out

county_Last Name

Example:

LF_SW_McClain_Peabody

 

VY_NE_Atoka_Marks

 

Within the file folder, label each piece using the following examples.

County_Last Name_Resume

Example: McClain_Peabody_Resume

County_Last Name_Photography

Example: Atoka_Marks_Photography

County_Last Name_Letter_Extension

Example: McClain_Peabody_Letter_Extension

County_LastName_Letter_Youth

Example: Atoka_Marks_Letter_Youth

County_LastName_Letter_Volunteer

Example: McClain_Peabody_Letter_Volunteer

4.District nominees are due on or before May 1st in the State 4-H Office. All district nominees are to be submitted on a labeled CD.

Incomplete Applications WILL NOT be considered for District and State Awards

2013 Oklahoma 4-H Salute to Excellence Volunteer Recognition Award Nomination Form

4-H VOLUNTEER RESUME TEMPLATE - Limited to two pages, front side only.

Volunteers Name

Complete Mailing Address

Email

Phone Number

County/State

? Volunteer of the Year

? Outstanding Lifetime Volunteer

(under 10 years service)

(over 10 years of service)

Volunteer at Large______ Affiliate with a Club_______

4-H Club _____________________________________

Is this volunteer a “Certified” volunteer in Oklahoma?

How many years has this person served as a 4-H volunteer?

_____ yes _____ no

_______ years

Community 4-H Club/Other Local 4-H Roles: (Summary of impact volunteer has had on 4-H youth and 4-H program at the local level. Highlight what you feel are important or significant outcome/accomplishments working with youth, volunteers, parents, projects, activities, etc.)

County 4-H Leadership Roles: (Summary of impact volunteer has had on 4-H youth and 4-H program at the county level. Highlight what you feel were significant outcomes/accomplishments with youth, other volunteers, parents, projects, activities, events, etc.)

State/District 4-H Leadership Roles: (Highlight significant outcomes/accomplishments.)

Leadership Roles in 4-H Resource Development/Fundraising/New Initiatives:

Other Community Service Projects/Volunteer Roles (non 4-H):

Current Professional Position/Homemaker/Retired (If retired, use last job information. This is for informational purposes only and not considered for Salute to Excellence awards.)

4-H Youth Experience: (years as a member, projects, very brief highlights of leadership or exemplary awards—this is for informational purposes and not considered for Salute to Excellence awards.)

2013 Oklahoma 4-H Salute to Excellence Volunteer Recognition Award Nomination Form